| Course | HI150 Automation of Health Information 1 |
|---|---|
| Unit | Unit 7 |
| Paper type | Chart tracking report |
| Length | About 660 words, 5 pages double-spaced |
| Format | APA 7 student paper |
| School | Purdue University Global |
| Program | BS in Health Information Management |
| Updated | October 2026 |
Free sample paper for HI150 Unit 7
Where Every Record Is and How Long It Has Waited: A Unit 7 Chart Tracking Report Counting a Composite Hospital's Records by Queue and Location, Aging Each Group and Naming the Owner of Every Stretch of Waiting
[Student Name]
Purdue University Global
HI150: Automation of Health Information 1
Unit 7 Chart Tracking Report
[Instructor Name]
[Date]
The hospital, its queues and its counts are composite; the completion requirements, the release deadline and the sources cited are real.
Reporting Date and Sources
Monday, November 4, 7:00 a.m. Sources: deficiency queue, coding work queue, scanning queue and release of information log from the electronic system; the paper chart sign-out log for older records still on paper.
Summary by Location
Each line gives count, oldest item, median age, owner and target.
1. Awaiting physician signature or completion: 412 records; oldest 41 days; median 9 days; owner, physicians through the medical staff office; target, complete within 30 days of discharge.
2. Awaiting coding: 186 inpatient accounts; oldest 12 days; median 4 days; owner, coding supervisor; target, coded within 5 days of discharge.
3. Coding holds for physician query: 37 accounts; oldest 16 days; median 6 days; owner, clinical documentation specialists; target, answer within 3 days.
4. Awaiting scanning: 2,140 pages; oldest received 6 days ago; median 2 days; owner, scanning lead; target, within 24 hours of receipt.
5. Pending release requests: 64; oldest 27 days; median 8 days; owner, release supervisor; target, within 30 days of receipt for patient access requests.
6. Paper charts signed out to departments: 23; oldest out 74 days; owner, file room clerk; target, returned within 14 days.
Aging Bands
1. Under 8 days: signature 241, coding 152, query 20, scanning pages 1,880, release 31.
2. 8 to 14 days: signature 98, coding 34, query 12, release 18.
3. 15 to 30 days: signature 52, query 5, release 15.
4. Over 30 days: signature 21.
Twenty-one records are already past the 30-day completion limit, and the coding queue is waiting on many of the 412.
Findings, Most Urgent First
Signature backlog. The federal hospital conditions allow 30 days from discharge to finish a record (42 C.F.R. § 482.24, 2024), and 21 are already over that line, mostly from two surgical groups. These records also hold coding, because accounts cannot be finalized until documentation is complete. Release requests nearing the deadline. A patient's own request for records has a 30-day limit, which can be stretched once by another 30 days only if the patient receives a written reason (45 C.F.R. § 164.524, 2024). Fifteen requests are 15 to 30 days old, and the oldest is at 27 days. These are the most time-critical items in the report. Query holds. Twelve queries have waited over a week. Each holds an account and delays billing. Scanning. The 6-day-old pages break the 24-hour target. Unscanned outside records may be missing from charts that clinicians are using today. Paper charts. A chart out 74 days is effectively lost until someone looks for it.
Actions This Week
1. Release supervisor: complete the three requests over 25 days today and send extension letters for any that cannot be met.
2. Medical staff office: notify the two surgical group chiefs of the 21 overdue records under the medical staff rules the hospital is required to enforce (42 C.F.R. § 482.22, 2024).
3. Documentation specialists: escalate the 12 queries over a week to the physician advisor.
4. Scanning lead: add a second shift for three days to clear the backlog.
5. File clerk: call each department holding a chart over 14 days.
Trend
Last month's report showed 298 records awaiting signature and 9 over 30 days. The signature backlog has grown by 38 percent, which points to the cause rather than the symptom: a new surgical group joined the hospital in September without being enrolled in the deficiency notification system. Enrolling them is the action most likely to shrink next month's report.
References
42 C.F.R. § 482.24 (2024). https://www.ecfr.gov/current/title-42/section-482.24
45 C.F.R. § 164.524 (2024). https://www.ecfr.gov/current/title-45/section-164.524
42 C.F.R. § 482.22 (2024). https://www.ecfr.gov/current/title-42/section-482.22
HI150 Unit 7 instructions, in plain terms
Unit 7 typically asks you to prepare a report showing where health records are in the workflow and how long they have been there. Name the reporting date and data sources. For each queue or location, give the count, the oldest item, the median age, the owner and the target. Group items into aging bands. Explain what each backlog means in workflow terms, such as which downstream step it holds up, and rank findings by urgency, especially legal deadlines. Recommend specific actions with owners. If earlier data are available, show a trend and look for its cause. Many prompts accept a table with an aging chart; clearly label any composite figures you create for the assignment.
Inside the HI150 Unit 7 example
The report opens with its date and sources. Six numbered locations give count, oldest item, median age, owner and target, followed by four aging bands. A highlighted line links overdue records to the coding backlog. Findings run from most urgent, explaining the 30-day completion limit and the release deadline with its single extension, then query holds, scanning and paper charts, with a margin note on ordering by consequence. Five actions assign owners for the week. A trend section compares last month's figures and identifies an unenrolled surgical group as the cause, followed by a margin note. Each action names one role and one week, so progress can be checked at the next report.
Where the points sit in the HI150 Unit 7 rubric
Tracking reports in HI 150 are generally graded on accuracy, interpretation and action. Points go to complete counts and aging for every location, with owners and targets. Credit rises for explaining what each backlog delays downstream and for ranking findings by deadlines and consequences. Instructors value actions assigned to named roles and a trend analysis that looks for causes. Correct references to completion and release deadlines add content credit. Clear tables and labeled composite data complete the rubric. Reports that list numbers without interpretation, or treat all queues as equally urgent, tend to lose points. Aging bands that add up to the summary counts are an easy accuracy point many students miss.
HI150 Unit 7 help from the desk
Students often present counts without ages, which hides whether a queue is stuck or simply busy. Show both. Another error is ignoring legal deadlines, such as the patient access limit, when ranking urgency. Do not leave a backlog without an owner. Avoid recommending general efforts like working harder; name the specific action. Look at last month's figures to find causes. Label invented figures clearly. If your scenario provides queue data, send it and we can build the report with aging, findings and actions. Finally, put the item closest to a legal deadline at the top, even if its queue is small. Report the trend every month in the same format.
Get an HI150 Unit 7 example written to your instructions
Queue counts, a tracking log, a department description: pass along whichever of these the Unit 7 assignment gives you, with its instructions and rubric. The report is then built from those figures, table and aging chart included, in 24-48h. Where the scenario leaves gaps, labeled composite numbers fill them. You pay nothing for a first sample. The paper above is an original model document written by our desk, not a submitted student paper and not an official Purdue University Global document.
More HI150 papers and BS in Health Information Management samples
- HI150 Unit 1: Discussion Board Post
- HI150 Unit 2: Workflow Map
- HI150 Unit 3: Record Content Checklist
- HI150 Unit 4: Master Patient Index Exercise
- HI150 Unit 5: Deficiency Analysis
- HI150 Unit 6: Scanning and Indexing Review
- HI150 Unit 8: Seminar Reflection
- HI150 Unit 9: User Access Review
- HI150 Unit 10: Department Procedure Manual
- HI135 Unit 7: Amendment Response Letter
HI150 Unit 7 questions, answered
What does chart tracking mean once records are electronic?
Mostly it means knowing which work queue holds each record and for how long. Signature, coding and release queues replace the shelves and carts of a paper department. Many departments also still lend paper charts from before the conversion, and the example tracks those separately, since a paper chart can go missing in a way an electronic one cannot.
Where do the numbers come from in a class assignment?
From the scenario where it provides them, and otherwise from clearly labeled composite figures. The sample states at the top that its counts are illustrative. Invented numbers presented as real would mislead a reader, and instructors in this course usually care more about the interpretation of the figures than about their exact values.
Where can I find a free HI150 Unit 7 sample paper?
The full Unit 7 tracking report, with queue counts, aging bands and the week's actions, is open on this page.
What does chart tracking mean once records are electronic?
Mostly knowing which work queue holds each record and for how long, since signature, coding and release queues have replaced shelves and carts.
Why rank release requests above larger backlogs?
Because patient access requests carry a legal deadline of 30 days, stretchable once with a written explanation to the patient, so they are the most time-critical items.