Worked for HI135 Unit 5, this retention schedule assigns each record type a period, a starting event, a cited authority and a documented destruction route, with minors on separate rows. Searches like "hi 135 unit 5 assignment example", "hi135 unit 5 sample" and "hi135 unit 5 example" land here.
What a finished HI135 Unit 5 retention schedule looks like
The finished schedule is a table first and prose second. Columns run: record type, retention period, the event that starts the clock, the authority, the destruction method, and who signs off. Periods in the example are written against the state named in the scenario, and the authority column cites that state's rule by name rather than gesturing at state law. Pediatric records get their own rows, since many states tie the period to the age of majority plus a further span rather than to the discharge date. Signed authorizations and privacy notices sit in a separate block governed by the federal documentation requirement, which the schedule keeps distinct from the clinical record. A litigation hold line overrides everything above it. Beneath the table, a paragraph describes the certificate of destruction and who keeps it.
How a HI135 Unit 5 example is structured
The schedule usually opens with a scope statement naming the facility, the state and the record types covered, so a reader knows which jurisdiction's rules apply. The table follows, grouped by category: clinical records for adults, clinical records for minors, diagnostic images, business and billing records, and privacy documentation. A notes column carries anything the period alone cannot say, such as a longer hold for records involved in a pending claim. After the table, a short section explains destruction: the approved method for paper and for electronic media, who authorizes each batch, and what the certificate records. A final paragraph covers review, stating how often the schedule is checked against changes in the governing rules and who performs that check. Citations sit in the authority column rather than in a separate list, so every period arrives with its source.
Scope and jurisdiction
Facility, state and record types named at the top, because a period that is correct in one state can fall short in the next one over.
The schedule table
One row per document type with period, starting event, authority, destruction method and approver, grouped so related records sit side by side.
Minors on separate rows
Pediatric records timed from the patient's age rather than from discharge, where the governing rule works that way, with the calculation shown once.
Privacy paperwork as its own block
Authorizations, notices and policies kept apart from the clinical record, since a different requirement governs how long they are held.
Holds and destruction evidence
The litigation hold that suspends destruction, and the certificate listing what was destroyed, when, by which method and on whose approval.
Where marks go in HI135 Unit 5
The quickest way to lose points is one period for everything, the tidy schedule that keeps every record for a single number of years. It fails because document types, patient ages and authorities differ, and this unit exists to show that. Nearly as costly is an authority column reading simply state law or federal law, which names no rule a reviewer could check. Schedules timing pediatric records from discharge, where the governing rule counts from the age of majority, lose credit on the rows most likely to be examined. Confusing the federal six-year documentation rule with a medical record retention period is a common and costly error. Destruction described without a method, an approver or a certificate reads as an intention rather than a process, and a missing litigation hold completes the usual list.
Get a HI135 Unit 5 example written to your instructions
Tell us the state your Unit 5 scenario sits in, then send the instructions and rubric as posted. A custom schedule is written against that state's rules with every authority named, and your first one is free. Turnaround is 24-48h. If your instructor supplied a list of record types, include it so the rows match.
HI135 Unit 5 questions, answered
Where do the retention periods in the sample come from?
From the rules governing the state and facility type in the scenario, cited by name in the authority column. The site does not publish a universal table because none exists; periods change with the state, the record type and the patient's age. If your assignment names no state, the example notes that assumption at the top so a reader knows which rules were applied.
Do electronic records follow a different schedule from paper?
The period usually follows the record's content, not its format, so an electronic discharge summary and a scanned one sit on the same row. What differs is destruction. The example gives paper and electronic media separate methods, since shredding and secure deletion leave different evidence, and it notes that backups hold copies the main destruction step does not reach.
Is a litigation hold really part of a retention schedule?
In the finished example it is, as a standing line that overrides every period above it. A record due for destruction next month is generally kept once litigation involving it is known or reasonably anticipated. Schedules that omit the hold imply destruction proceeds regardless, which is the reading a rubric in this course is most likely to penalize.